ADMINISTRATIVE SPECIALIST II (2024)

FAQs

What is the role of an administrative specialist II? ›

Operates word processing equipment to compile, type, revise, combine, edit, print and store correspondence, reports, records and other documents. Plans and evaluates the activities of a clerical staff. Performs a variety of administrative support and advanced office duties, such as typing, filing and stenography.

An administrative specialist II refers to its level of categorization and responsibilities. The roman numeral "II" in a typical organizational hierarchy means that it's the second level (and typically higher level) of support.

Tell Me About Yourself: - Provide a brief summary of your background, highlighting relevant experience and skills. 2. Why Do You Want to Work as an Administrative Assistant Here? - Research the company and mention specific reasons, such as its values, mission, or reputation.

GENERAL FUNCTION. The Administrative Assistant II assists the Director or other supervisor with the department's administrative activities and coordinates various administrative processes and projects. The Administrative Assistant II is generally the primary or lead administrative support position in a department.

Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness. Ability to exercise judgment and discretion in establishing, applying, and interpreting policies and procedures. Ability to plan, assign, and supervise the work of subordinate employees.

Essential Duties

Takes and transmits messages, greets and directs members of the public, maintains clean and presentable office. Scans, collates, binds, photocopies and faxes documents. 2 Responds to basic requests for information and routine questions in person and through written correspondence.

The roman numerals refer to the level of the position. Manufacturing Associate II is entry level, and subsequent levels require increasing experience/credentials.

The Office Specialist 2 differs from Office Specialist 1 by its advanced skills, greater independence, and sole or lead responsibility for a major clerical function within an office.

Level 1 involves simple customer requests that require limited IT support, Level 2 escalates into more in-depth problems, and Level 3 utilizes subject matter experts that can figure out the toughest customer needs.

A: When answering, focus on your relevant skills, experience, and achievements that make you the best fit for the role.You should hire me because I am a hard worker who wants to help your company succeed. I have the skills and experience needed for the job, and I am eager to learn and grow with your team .

What are your three weaknesses? ›

Some skills that you can use as weaknesses include impatience, multitasking, self-criticism, and procrastination.

To be an effective administrative assistant, you need skills in: Organization: Managing tasks, schedules, and information. Communication: Clear written and verbal communication. Time Management: Prioritizing and meeting deadlines.

Office Assistant II is distinguished from Office Assistant I in that the latter is the entry-level class and is responsible for a more limited range of assignments, while Office Assistant II duties become diversified and complex and are performed under more general supervision, which may be confidential in nature.

DISTINGUISHING CHARACTERISTICS Administrative Assistant I -This is the entry-level class in the Administrative Assistant series. Positions at this level are distinguished from the II level by the performance of less than the full range of duties as assigned to the full journey level class within the series.

Completion of two years in college (Preferably a Bachelor of Science in Accountancy graduate) 4 hours of relevant training. 1 year of relevant experience.

Task-Focused Competencies. Applying Technical Skills. Definition: Administrators provide generalist admin as well as specific expertise to support the functioning of the organisation.

The Administrative Assistant is a single advanced level administrative job class and is distinguished from other administrative support job classes such as the Administrative Specialist series classifications by the significant emphasis on paraprofessional administrative duties, performing a wide variety of a complex, ...

III. ORGANIZATIONAL LEVELS: Administrative Assistant I is the first-level supervisory job in this series. Administrative Assistant II is the second-level supervisory job in this series.

SUGGESTED ANSWER: “I am an attentive, professional and passionate Administrative Officer who, over the years, has gained lots of experience in a variety of different situations that means I will always perform my duties diligently.